Website header large-ST_20_04

A quick guide to fleet risk management

3 min to readFleet management
Health and safety law isn’t confined to your office or workplace – for businesses running vehicles, it stretches onto the roads, too. It starts with a fleet risk strategy, and in this article we’ll explain what you need to know to help inform yours – from the big legislation to the small, daily checks.
Share this

As well as there being a legal obligation to manage risk, effective fleet management can help to save money and, most importantly, keep drivers safe. You can find out more in our latest white paper, Fleet Risk – What it is and how it can be avoided.

What is a fleet risk strategy?

A fleet risk strategy details your company’s approach to managing road safety. It needs to be an ongoing process that is regularly being reviewed and updated, rather than a one-off document.

Understanding the law around fleet risk

The Health and Safety at Work Act 1974 states that you must ensure, so far as reasonably practicable, the health, safety and welfare of all employees while at work.

This means you are legally obliged to ensure that your company-related vehicles are roadworthy, that your drivers are safe and have the necessary qualifications and experience, and that you have a proper risk management strategy.

How to start a fleet risk strategy

The best place to start when setting out a fleet risk strategy is the Health and Safety Executive’s (HSE) Driving at Work guide, which summarises both the law and how you can meet its requirements, – encouraging a common-sense approach. There are some key themes to look at to measure your current performance, so you can identify how to overcome any shortfalls.

Regularity – an ongoing process

Risk management has to be part of a company’s everyday work and processes. It needn’t be complicated, either. For instance, a simple way of helping to fulfil obligations, keep vehicles safe and make sure they’re roadworthy is to ensure that drivers carry out daily vehicle checks, looking at:

Risk management involves more than just the vehicles that are owned or leased by a company; it includes the ‘grey fleet’, too. Grey fleet is the term for all employee-owned vehicles that are used for work purposes, excluding commuting.

The HSE recommends check-ups and training initiatives for even the most infrequent business drivers. This could include:

Vigilance: awareness and record-keeping

Everything should be recorded and reviewed, including:

With this information to hand – and anything else that is appropriate to your fleet – you can make the right choices about your company’s health and safety policy, inform and update your risk assessment, and convince others within your organisation.

Scale: fleet size doesn’t matter

It’s important to note that fleet risk management requirements aren’t just for big corporations with big compliance teams; the law doesn’t distinguish between big or small business. If anything, smaller companies could be more vulnerable to fines, penalties and reputational damage from any incidents.

Time spent understanding fleet risk is well spent

Fleet risk management can save companies both time and money, helping to reduce:

Safer drivers, safer vehicles, safer journeys

Fleet risk management is about more than the bottom line – it’s about the wellbeing of your workforce, along with everyone else who uses the UK’s roads. With Department for Transport figures suggesting that around a quarter of all road casualty incidents involve someone who was driving as part of their work, we can all help get that number down.

Find out more

If you would like to find out more about LeasePlan’s approach to Fleet Risk Management please take a look at our latest Fleet Risk Whitepaper here. Alternatively, please speak to your LeasePlan Account Manager or contact a member of our friendly team – we’re always happy to hear from you.

Published at 19 September 2023
Was this article helpful?
19 September 2023
Share this

Related articles

Commercial vehicles
How to protect your van from thieves20 October - 5 min to read
Commercial vehicles
The 2023 Commercial Vehicle Show: Showcasing the Latest Innovations in the industry11 April - 2 min to read
Commercial vehicles
6 Tips To Save Money As A Van Driver21 November 2022 - 2 min to read