Accounting Administrator

Job Description

Job Title: Accounting Administrator

Objective of the role

You will have direct responsibility for the Supplier Invoices Upload, Processing and Payments.

You will be the first point of contact for suppliers and internal stakeholders regarding invoices, payments and disputes.

You will run AP reports for management review, and ensure invoices are sent to customers on time.

Areas of responsibilities

You will be responsible for:

• Ensure timely and accurate processing vendor invoices into the appropriate systems

• Research and resolve invoice discrepancies with appropriate internal and external stakeholders

• Maintain vendor statements and communicate with vendors when necessary; Answer vendor and internal customers AP related queries

• Work with related parties to ensure the clearing of AP balances

• Perform controls and run payment proposals, as per the agreed calendar

• Analyze Supplier Account Balance

• Accurately reflect A/P posting and collection of payments applied to ledgers

• Checking the accuracy of business transactions

• Perform a variety of AP tasks and projects as necessary

• Recommend and implement process improvements to create greater efficiency and productivity

• Ensure meeting deadlines and the agreed KPIs

• Review and monitor compliance of invoice processing to terms and in accordance with Company Policy and Controls

• Assisting department with other accounting and or financial functions as needed/requested by line manager.

Other duties may be assigned.

Benefits

As a member of our team, you will benefit from:

• 25 days of annual leave;

• 1 sick day/year;

• 1 day off for your birthday;

• Family Private healthcare subscription at Sanador/Regina Maria ;

• Monthly budget in Benefit Platform;

• Holiday gifts for Easter, Christmas through Benefits Platform;

• Loyalty bonus at 3 and 5 years seniority in company;

• Special events bonus (marriage, child birth, other);

• Opportunities and trainings for ongoing professional growth and career advancement;

• Hybrid work setup;

• Discounts for dental care from Edent clinic

• Massage in the office on Tuesday and Wednesday;

Job requirements

You will have the following qualifications:

• Working knowledge of full-cycle accounting with credits and debits

• Medium Excel skills

• Ability to prioritize and multitask

• Strong organizational skills

• Deadline and detail-oriented

• Experience working in a multi-lingual international organization (business, SSC, BPO)

• Ability to use ERP and CRM systems

Why Ayvens?

With over 3.4 million vehicles managed across more than 42 countries, we provide full-service leasing, flexible subscription services, fleet management services and multi-mobility solutions to customers of all sizes, including large corporates, SMEs, professionals, and private individuals. By leveraging our unique position to lead the way to net zero and further shape the digital transformation of the industry, we are well-positioned to meet the evolving mobility needs of our clients and provide them with the solutions they need to thrive.

At Ayvens, we believe that our success is driven by our commitment to customer satisfaction. Our team is dedicated to delivering innovative solutions and technology-enabled services that help our customers focus on their everyday business. We’re committed to sustainable mobility and have made it a core part of our strategy. In everything we do, we’re guided by the principles of authenticity, curiosity, commitment and collaboration. We aim to foster an organisation that's diverse in people and ideas, where everyone can thrive and be themselves, no matter who they are.

Join us on this exciting journey as we continue to enable the transformation towards large scale adoption of sustainable mobility and provide our customers with the solutions they need to succeed. Follow our page for the latest updates, news, and insights.

      ❖ ALD Automotive | LeasePlan are rebranding to Ayvens across all 42 countries by 2025.