Expense Claim Form

An expense claim applies in exceptional situations where the driver has had to pay for vehicle expenses. For example in a situation where the vehicles tank needs to be refilled and the driver doesn’t have a company fuel card. The driver can fill out this expense claim, forming an electrical invoice for LeasePlan. The form is easy and effortless to fill out. After sending the form, you will also receive a copy of the claim by email.

Start by filling your cars registration number, or the registration number of a substitute or a temporary car.

The expense claim must contain the required information and receipts from every transaction/event/purchase. The receipt must include the supplier, event and the amount in detail (including VAT).

Instructions

Expense Claim Instructions

Expense claim must contain the required information and receipts from every transaction/event/purchase. The receipt must include the supplier, event and the amount in detail (including VAT).

Expense claim has the following principles;

  • Intended for drivers only (companies charge with their own invoices)
  • Mainly for fuel and washing expenses
  • Should be used only in exceptional circumstances

The expense claim for exceptional circumstances must be made within one (1) month from the event/purchase. We recommend saving a copy of the expense claim until the payment is transferred to your account.

LeasePlan is obliged to report the client company on regular use of expense claims to determine for example fuel card functionality problems and possible cases of misuse.